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Letting your property - the process

If you are thinking of letting your property this guide will lead you through and help you to understand the procedures if you are new to the process. If you have a query about any of the following points our friendly and knowledgeable staff are happy to answer your questions.

If you require further information or advice please contact our office where our experienced staff will be pleased to help you.

Simply click on the headings to provide a brief explanation of each step in the tenancy process.

  1. Property Valuation
  2. Preparing Your Home For Rental
  3. EPC's
  4. Safety Regulations
  5. Marketing
  6. Viewings
  7. Offers
  8. Letting Agreed
  9. Tenancy Agreement
  10. Inventory

Property Valuation

The first step is to appoint a local estate agent, who will value your property and make sensible recommendations on pricing and timescale. It is important to appoint an agent who is professional, realistic and has let similar properties recently.
Robert Burwood, who oversees Hudsons lettings team, has many years experience in the West End and carries out the Hudsons free appraisal service. To request a valuation of your property from Robert call our office at 24 Charlotte Street on 020 7323 2277 or for the Covent Garden area 020 7631 8700.
Alternatively please click here to complete the online appraisal section on this website.

Preparing Your Home For Rental

Optimising your asset will ensure the best result so it is beneficial to complete any odd jobs that are needed prior to marketing. Try to visualise your property through the eyes of a tenant, inside and out. Potential tenants will often walk past your home before an arranged viewing so window boxes and fresh paintwork always create a good first impression. Reduce clutter, decorate neutrally and maximise light.

Energy Performance Certificate (EPC)

It is important to make EPCs available to prospective tenants. The EPC and recommendation report must be made available, free of charge by the landlord, to all prospective tenants at the earliest opportunity and no later than: written details concerning the building, provided in response to a request for information from the prospective tenant, are received;
a viewing of the rental property is conducted;
before entering into a contract to let the property.

Safety Regulations

A number of regulations govern the letting of residential properties and all landlords must comply. This legislation includes the safety of gas appliances and electrical equipment in addition to furniture and furnishings that are included in the tenancy. More details are available in the landlord pack we will provide you with.

As professional agents, under the jurisdictions of NALS (National Approved Lettings Scheme) and Ombudsman Scheme, we will advise you of law, your obligations and the implications of non-compliance. We can also help you ensure your property complies with this legislation.


On receipt of your signed Confirmation of Instruction Agreement we will be ready to begin marketing your property. Hudsons sales team will tailor our service to meet your property's needs. This will include a property-specific marketing campaign, maximising exposure of your property and ensuring we achieve the best possible price on a timescale that suits you. Hudsons will organise professional photographs and floor plans of your property. From this we can prepare property particulars, and, subject to your approval and receipt of an EPC, upload them to our newly redesigned website available to our substantial database of prospective purchasers.


We will accompany all prospective tenants to your property, and report feedback and interest back. We will then discuss offers through with you.


When we receive an offer we will discuss with you the price they are willing to pay, the tenants timescale and likely duration, background, i.e., where they work/study and any special requirements they may have. We will also discuss timescale for both parties and advise you of our opinion on the offer. All offers will also be confirmed in writing either by letter or email. Any of these offers will be subject to satisfactory references and are not legally binding on you or the prospective tenant at this stage.

Letting Agreed

Once an acceptable offer has been received and accepted by you, we will follow up the necessary references and report back to you with the results, usually within 48 hours.

Tenancy Agreement

When references are received and have been approved, we will arrange for the Tenancy Agreement to be drawn up and signed. This is a legally binding contract clearly defining the rent that is payable, duration of tenancy, yours and your landlord's rights and responsibilities and the scheme under which the damage deposit will be held. It is very important you read and fully understand the terms and conditions of this document.

Click here to view the agreement, for printing.

This agreement is to be signed by both parties prior to commencement of the tenancy. All monies, including the six-week damage deposit and one months' advance rent, are to be received by Hudsons before we will release keys to the tenant.


An inventory clerk will complete an accurate list of your property's contents and an assessment of its condition. This report will be forwarded to you for your records. On termination of the tenancy this report will be used to ensure the contents and condition have been duly maintained, barring day-to-day wear and tear.

Congratulations - your property is now let!

"If it wasn't for Simon, we wouldn't have got the flat. He didn't just find us the perfect place to house our new son, he was a brilliant help throughout the whole process."
Drew de Soto, London

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